Student Bank Account & Direct Deposit (First-Time Election)
Students who receive Financial Aid refunds, Work Study payments or other payments will have the ability to enter direct deposit information into CUNYfirst in
Student Self Service. The process requires a student to enter bank information first then the direct deposit election. Students may have only one direct deposit
distribution. Scholar Support Card participants will have their election recorded on these pages through an interface process. Direct Deposit Administrators will have the ability to add/update a student's bank information and direct deposit election as necessary. This process instructs the steps required for the
Direct Deposit Administrators to update bank information.
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1. |
Navigate to: Student Financials>Refunds>AP Direct Deposit>Accounts - Students |
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2. |
Click the Add a New Value tab |
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3. |
Enter ID.
Note: This is the student’s EMPL ID. |
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4. |
Click the Ok button.
Note: The Accounts-Student page will displays with Student Name and EMPL ID. |
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5. |
Enter the following fields:
· Routing Number · Account Type · Account Number · Confirm Account Number · Account Holder · Nickname (Format: Use student’s first name plus last four digits of the account number. (e.g., Mary1234) |
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6. |
Click the "Save" Button |
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7. |
Click the Direct Deposit link.
Note: The Direct Deposit link is below the Student’s EMPL ID. |
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8. |
Select Nickname from the drop down menu.
Note: Nickname populates successfully. The Routing Numbers, Account Number and Account Type populate with the bank information. |
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9. |
Click Save. |
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10. |
End of Procedure. |
Update a Direct Deposit Election
Direct Deposit Administrators will have the ability to add/update a student's bank account and direct deposit elections. To change the direct deposit election, the Administrator must first add a new bank account then insert a new row on the Direct Deposit page to add the new bank account as the direct deposit election. Administrators should not modify the Scholar Support Card elections. This process instructs the steps required to update the direct deposit election.
Steps
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1. |
Navigate to: Student Financials>Refunds>AP Direct Deposit>Accounts - Students |
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2. |
Enter one or more of the following search criteria into the search fields:
· ID · Last Name · Name |
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3. |
Click the Search Button.
Note: If the search did not produce a unique match, click on one of the returned search results. Proceed to the Expected Result section. |
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4. |
Click the + icon to add a row. |
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5. |
Enter the following fields:
· Routing Number · Account Type · Account Number · Confirm Account Number · Account Holder · Nickname |
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6. |
Click the Direct Deposit link.
(Alternately, Navigate to: Student Financials>Refunds>AP Direct Deposit>Direct Deposit – Student) |
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7. |
Enter ID.
Note: This is the student’s EMPL ID. |
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8. |
Click the Search button.
Note: The Direct Deposit Student page will display. If a Student had a previous direct deposit, the Financial Institution information displays. The Agreement Status will say whether the direct deposit is active or revoked. |
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9. |
In the Direct Deposit box, click the + icon to add a new row.
Note: A new row will be entered the current Effective Date. |
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10. |
Select Nickname from the dropdown menu.
Note: The Routing Number, Account Number and Account Type populate with the new information. |
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11. |
Click Save. |
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12. |
End of Procedure. |
Revoke Direct Deposit
Direct Deposit Administrators will have the ability to terminate a student's direct deposit election. This process instructs the steps required to revoke a student's direct deposit election.
Steps
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1. |
Navigate to: Student Financials>Refunds>AP Direct Deposit>Revoke Direct Deposit |
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2. |
Enter ID.
Note: This is the student’s EMPL ID. |
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3. |
Click the Search button.
Note: The Direct Deposit Revocation page displays with the following information: · Agreement Number - Number field is populated. · Agreement Date - populated with date. · Agreement Text · Revoke Consent - Check box is unchecked. · Date Revoked - Date is not populated. · By - Populated with original user's id.
Note: The Agreement Number and Date were assigned during the conversion process or when the student was enrolled in direct deposit. The Agreement Text is the text that the system displays when a student enrolls in direct deposit. |
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4. |
Check the Revoke Consent check box. |
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5. |
Click Save |
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6. |
End of Procedure. |
Inactivate Bank Account
Direct Deposit Administrators will have the ability to update a student's bank account information. This process instructs Administrators on the steps required to inactivate a bank account. In order to do this inactivation, the Administrator must revoke first the Direct Deposit election or change the existing the Direct Deposit election to another account before executing these steps.
Steps
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1. |
Navigate to: Student Financials>Refunds>AP Direct Deposit>Accounts - Students |
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2. |
Enter one or more of the following search criteria into the search fields:
· ID · Last Name · Name |
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3. |
Click the Search button.
Note: The Accounts-Student page will displays with the Accounts already set-up |
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4. |
Identify the Account to be inactivated. |
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5. |
On the Status field, click the drop down menu and select Inactivate. |
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6. |
Click Save. |
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7. |
End of Procedure. |