Campus Community Quick Reference Guide


Search/Match


Search/Match is the process of searching CUNYfirst Student Administration for an existing student record. It is the required first step in Adding an Application and/or Adding a Person. Search/Match identifies pre-existing records and prevents creation of duplicate student records.


The decentralized direct admit processing requires individual institutions to conduct search/match for students applying directly to their institution. The business process for creating an application or student record begins with manually running a Search/Match prior to entering any information for a potential student.


Step

Action

1.

Enter https://home.cunyfirst.cuny.edu in your browser’s address bar:

  • Enter your Username and Password and click the Log In button.

  • From the Enterprise Menu, select the HR/Campus Solutions link.

2.

Navigate to: Campus Community > Personal Information > Search/Match.:

3.

Select Person for the Search Type.
Note: The Search Type Applicant is used for Human Resources purposes.

4.

Select the appropriate Search Parameter, which for Campus Solutions is PSCS_ADMISSIONS.

5.

Click Search to access the Search Criteria Page.

6.

Select a Search Result Code that determines the display of the results of the search. Campus Solutions uses PSCS_ADM_RESULT.

7.

Enter Search Criteria in Search Fields.
Note: Tab out of the last field you enter in order to access the Search button.

8.

Click Search to access results of a match or potential match.

9.

If a potential match is not found, then this message appears, “Search Criteria did not return any results. Enter new or additional Search Criteria”. Click the OK button to return to the Search Criteria page.

10.

If a potential match is found, the Search Results might include the same ID multiple times.

Note: If the name field is included in the search result code selected, the search returns rows for each name type and effective date that match the search criteria entered.

11.

If the record exists, click the Carry ID button to automatically carry the ID forward to following CUNYfirst pages in order to review or update the record. If the record does not exist, the person does not currently exist in CUNYfirst.

12.

If record(s) are found, then click each Results tab for more information regarding the individual. The Details link will open a new window to the Biographical Details page of the Add/Update Person component.

13.

If a record is found for the applicant, updates must be made through the Maintain Applications component. If it is not a potential match, a new record can be created through the Add Application component or the Add/Update Person component.

End of Procedure.