Medgar Evers College of CUNY

1.

Navigate to the Add Application component: Student Admissions > Application Entry > Add Application.

2.

Retain the Application Number of 0000000.

3.

Retain the default ID NEW.

4.

Select the Academic Institution.

5.

Select the Academic Career. For Senior Colleges, Academic Careers should be UGRD or GRAD. Community Colleges will have a UGRD value. Non-Degree students will be processed through Quick Admit.

6.

Click the Add button. This will bring the user to the first application page: Biographical Details.

7.

In the Person Information section of the Biographical Details Page, add: Name, DOB (no slashes: mmddyyyy)

8.

In the Biographical History section of the Biographical Details Page, add: Effective Date, Gender

9.

In the National ID section of the Biographical Details Page, add National ID (Social Security number with no hyphens)

10.

In the Contact Information section of the Biographical Details Page, add: Address. Address defaults to HOME. Dropdown includes HOME, MAILING, BILLING, PERMANENT. CAS/ASTA populates four (4) address types: HOME, MAILING, BILLING, PERMANENT. To be consistent with CAS/ASTA, the same four (4) address types should be populated. You must click the Edit Address link to perform this activity.

11.

In the Contact Information section of the Biographical Details Page, add at least one Phone Number and one Email address. The Preferred checkbox must be checked for one of the phone types and one of the email types.

12.

On the Biographical Details Page, click the Citizenship link to add citizenship country and status information. Click OK to return to the Student Record.

13.

On the Biographical Details Page, click the Visa/Permit link to add more detailed information for International Students. Click OK to return to the Student Record.

14.

Click the Regional Tab.

15.

On the Regional Page enter information regarding ethnic group and military status. If the Hispanic/Latino checkbox is checked, click on Ethnic Group dropdown menu to select appropriate group.

16.

Click the Application Program Data Tab.

17.

In the Program Data section of the Application Program Data Page, enter data for relevant fields which may include: Effective Date, Admit Term, Academic Program, Academic Load, Expected Graduation Term, Campus.

18.

In the Program Status section of the Application Program Data Page, enter: Program Action (Change the default of APPL to ADMT for Admitted), Action Reason.

19.

In the Plan Data section of the Application Program Data Page, enter: Academic Plan (major) /Sub-Plan (minor/concentration). Availability of Sub-Plans is contingent upon selection of Academic Plan.

20.

Click the Application Data tab.

21.

On the Application Data page, enter the Application Center, Admit Type, Academic Level, and Application Method.

22.

Note: The record cannot be saved prior to entering the relevant data on the Application Data page. The record can be saved after entering all relevant data on the Application Data page, since the Application School/Recruiting page does not have any fields that are required by the system.

23.

Click the Application School/Recruiting Page. (This page is not being used by Admissions in Wave 1).

24.

If desired, enter data relevant to Last School Attended and Graduation Date on the Application School/Recruiting Page.

25.

Click Save.

26.

Note: A warning may appear if the information closely matches another record in CUNYfirst. If a Search/Match has not been done, navigate to the Search Match component to verify that the student does not have a record in CUNYfirst. If a Search/Match has been performed and it has been established that this is a new student, click Ignore Warning to proceed with saving.

27.

Note: Once the record is saved, the student is assigned an Empl ID. (Note: If a Search/Match was not run prior to data entry, open a new window and complete a Search/Match prior to saving the application record.)

28.

Note: Please remember that although the application data has been saved, the process of Adding an Application is NOT COMPLETE without Updating Residency, Adding the Student to appropriate Student Groups, and adding any appropriate Service Indicators! Please refer to Campus Community materials for this instruction.

29.

End of Procedure.