Create a custom stencil to group shapes together that you use regularly, and then share it with your team.

Create a custom stencil

  1. Select More Shapes > New Stencil.

  2. Right-click the stencil title and select Save As.

  3. Go to the My Shapes folder, if necessary.

  4. Type a file name for the stencil, and select Save.

    Tip: To open your custom stencil in another drawing, select More Shapes > My Shapes, and select the stencil name.

Add shapes to a custom stencil

  1. Drag shapes from the drawing page to the stencil.

    Or find a shape in another stencil, right-click it, select Add to My Shapes, and select your custom stencil.

  2. Select Save.

  3. To change the name of a shape, right-click the shape, select Rename Master, and type a new name.

  4. Right-click the stencil title and select Edit Stencil to protect the stencil from changes and remove the asterisk.

Share a custom stencil with your team

  1. In a web browser, open your SharePoint team site and go to the folder in the document library where you want to save the stencil.

  2. Select Upload.

  3. Go to the Documents library on your local computer, open the My Shapes folder, select the stencil file, and select Open.

Download a custom stencil from SharePoint

  1. In the SharePoint library, select the stencil.

  2. Select Download > Save as.

  3. In the Documents library on your local computer, go to the My Shapes folder and select Save.

Source: Microsoft