Medgar Evers College of CUNY

Companywide top down sharing (few contributors, everyone can view)

Use a public group, if you want to make an area in Stream that is for top down knowledge sharing from a few people within the organization.

Examples:

• Messages from the CEO or other leaders
• Human Resource information
• Onboarding training for new employees

Characteristics:

• Everyone in the company can see videos in this group (regardless if they've joined the group or not)
• Only owners of group can contribute/edit videos
• You can further organize videos by adding channels within the group

Setup:

Companywide collaborative team (anyone in org can join and add videos)

You can also use a public group, if you want to make an area in Stream that is for a team, department, or group that is okay with people outside the group seeing their videos and joining the group.

Examples:

• Cross company team working on open area or project
• Interest group on a specific topic
• Team or department that is happy to be open to the company

Characteristics:

• Everyone in the company can see videos and channels in this group (regardless if they've joined the group or not)
• Anyone can join this group without owner approval
• Owners and members can upload/edit videos
• You can further organize videos by adding channels within the group

Setup:

Companywide light weight curation (anyone in org can add videos)

Use a companywide channel, if you want to make an area in Stream that is for companywide community driven organization of videos by topic.

NOTE: If you don't want users to create companywide channels, see Restrict companywide channels for information about how to set who can to create companywide channels.

Examples:

• Cross company topics
• Employee created tips and tricks to do your job better
• Employee created informal training
• Customer insights and learnings

Characteristics:

• Only videos with Allow everyone in your company to view this video checked can be added to this channel.
• Everyone in the company can see videos in this channel.
• Everyone in the company can add/remove videos to/from this channel.
• No second-level organization of videos within this channel.

Setup:

Private top down sharing (few contributors, many viewers)

Use a private group, if you want to make an area in Stream that is for a team or department that wants to do top down knowledge sharing from a few people within the team or department, but only to those in the team or department.

Examples:

• Messages from the department head

Characteristics:

• Only members of the group can see videos and channels in this group.
• Owners have to approve and/or add new members to the group.
• Only Owners of the group can upload/edit videos.
• You can further organize videos by adding channels within the group.

Setup:

Private collaborative team (approval to join)

You can also use a private group, if you want to make an area in Microsoft Stream that is for a team or department that wants a collaborative space for people within the group.

Examples:

• Any sort of team of people
• Departments or divisions where everyone can contribute

Characteristics:

• Only members of the group can see videos in this group.
• Owners have to approve and/or add new members to the group.
• Both Owners and Members of the group can upload/edit videos.
• You can further organize videos by adding channels within the group.

Setup:

Source: Microsoft